Project Manager Sr
Diversity, Equity, Accessibility, and Inclusion at Getty.
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a diverse and welcoming workplace that reflects the diversity of the communities we serve and includes individuals with diverse backgrounds and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
The Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their various histories through its expertise, ongoing collecting program, public programs, institutional partnerships, exhibitions, publications, digital services, and residential scholars’ programs.
The Getty Research Institute seeks an experienced project manager for cross-departmental projects related to special collections. Beginning with the multi-year project to preserve and make the acclaimed Johnson Publishing Company (JPC) Archive publicly accessible and the African American Art History Initiative, the Senior Project Manager will work in partnership with colleagues throughout the Getty Research Institute (GRI), other Getty programs, and external partners. The Project Manager’s primary areas of focus will be managing:
1) The African American Art History Initiative (AAAHI). Created in 2020, the African American Art History Initiative addresses this opportunity through a comprehensive acquisitions program, research, and programming program. The initiative goals are to make the GRI a center for preserving the legacy and archival documentation of postwar African American artists; to draw scholarly and public attention to the variant yet concurrent art histories pioneered by artists of African American and African diasporic descent, thereby redefining the canon for American and global art history; to create programs and a network of institutional partnerships that will energetically engage the public and external partners in the research and interpretation of African American visual culture and promote the dissemination of this collaborative work to a diversity of local and global audiences.
2) The Johnson Publishing Collection Archive. The JPC Archive is regarded as one of the most significant and substantial collections documenting Black American culture in the 20th century, and features images from the iconic Ebony and Jet magazines, among many other JPC publications. In partnership with The Block Museum at Northwestern University and Chicago State University, the GRI, and NMAAHC, this project will provide introductory workshops on Photographic and Archival Conservation using the incredible wealth of material and of conservation issues found in the archive. Interfacing and liaising with intuitional partners in the development of collective, experiential learning programs/projects that provide contextual and comprehensive training in conservation and preservation practices are also included in the scope of activities for this position.
As Senior Project Manager, you will work closely with projects’ managers as well as the rest of the projects’ teams, including content experts and software developers, to help plan and execute these initiatives. You will coordinate activities and ensure smooth workflows; create and maintain project documentation, including project proposals, budgets and close out reports; monitor progress and schedules; foster user experience and user interface evaluation; and communicate with project stakeholders, management, and other relevant parties. You will have the opportunity to contribute significantly to these innovative projects as well as participate in scholarly convening.
While the Senior Project Manager will initially focus on the JPC Archive and AAAHI projects, over time there will be opportunities to manage and contribute to other large and complex projects related to GRI special collections. In addition, as a limited-term full-time Senior Project Manager in this division, this person will also be asked to assist other GRI projects as needed, as well as contribute to the discovery and planning process for upcoming projects.
Major Job Responsibilities
- Reports to the GRI Associate Director of Collections and Discovery in Los Angeles.
- Manages, oversees, and evaluates projects using accepted project management methodologies.
- Works with Getty colleagues and external partners to initiate projects, and develop budgets, schedules, work plans, resource requirements, and cost estimates and projections.
- Maintains the overall project work plan and schedule in consultation with Getty and Smithsonian colleagues.
- Coordinates, plans, and evaluates the project using accepted project management methodologies.
- Works with the GRI Sr. Budget Analyst to monitor, direct, and consolidate project budgets and budget revisions by liaising with project teams.
- Prepares quarterly budget forecasting reports and ad-hoc reports as needed.
- Facilitates project communication and maintains project documentation.
- Coordinates with vendors and reviews and recommends vendor proposals and bids.
- Partners on vendor contracts and procurement requisitions.
- Monitors and manages project quality, schedules, and costs to ensure deliverables are acceptable, provided on time, and within budget.
- Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them.
- Communicates and explains project methodologies and processes to interested groups and team members.
- Compiles, presents, and distributes project information and status reports.
- Bachelor’s degree required; Master’s degree preferred
- Five to eight years of project management experience
- Knowledge of African American history and culture preferred
All employees must be fully-vaccinated against the COVID-19 virus as a condition of employment. Exemptions from this requirement as a reasonable accommodation due to medical contraindication, disability or sincerely held religious belief or practice will be considered.
Knowledge, Skills and Abilities
- Strong skills in project management monitoring, scheduling, and coordination
- Strong skills with financial reporting system applications and project management software such as Trello, Confluence, and Jira
- Strong communication and facilitation skills and ability to work with a variety of stakeholders
- Demonstrated ability to manage project activities and establish project goals, milestones, and outcomes
- Ability to exercise sound judgment in making critical choices
- Ability to evaluate complex information, identify project risks and gaps, and develop plans to address identified issues
- Ability to prepare and present reports to diverse audiences
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
- Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
- 403(b) Employee Investment retirement plan – with up to 5% Getty Match
- Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
- Educational Assistance and professional development
- Paid Vacation, Sick and Personal Days
- 12 Paid Holidays
- Many positions have bi-weekly Off-Fridays
- On-Site Fitness Center at Getty Center
- Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.